Focus on Your Most Important Work with These 9 Prioritization Techniquesįinding the right prioritization technique is personal: The method you choose has to make sense and feel right. You can use it to manage priorities with your boss, coworkers, family, and even that part of your brain that's always on the lookout for new ideas for things to do/new ways to procrastinate that deter you from accomplishing important work. When stakeholders showed up with new, urgent requests, we simply showed them the prioritized list and asked, "What should we cut in order to accommodate this request?" After seeing the importance of the other things on the list, urgent requests often suddenly became much less urgent.īut it doesn't only work in product development. When I worked in product development, our prioritized lists were our shields against delays and distractions. It's easier to feel justified in declining a meeting invite or delaying an answer to an email when you know exactly what you need to be focused on and why.Įverything is critical! If you feel like you spend your day fighting fires because everything everyone asks you to do is "urgent," a prioritized list can help you regain control of your time and push back against unreasonable last-minute panic assignments. Should you really go to that meeting/answer that email? If you let other people create your to-do list for you via meeting requests and incoming emails, you'll never get your important work done. Prioritization techniques address two key issues: The process of prioritizing lets you make informed decisions about what you need to do, what you don't need to do, and when you need to focus on certain tasks. Which one is the most important?Ī prioritization technique helps you answer that question by providing you with a formal method for evaluating the necessity of completing each task on your list. When everything on your to-do list feels like it's of crucial importance (or when someone you answer to feels that way), it's time to use one or more prioritization techniques to make your to-do list more manageable and conquerable. And we all accept that fact and live with its reality until the worst-case scenario rears its ugly head: There's not enough time to do everything you have to do. As of 2014, this version had an average rating of 3.9, with 1,000-5,000 installs.There's never enough time to do everything you want to do. PRIORITY MATRIX IMAGE ANDROIDAn Android version was added to the Play Store September 2013. In addition, the product has garnered a 4 out of 5-star rating or better on the Apple App Store on both the iPhone and iPad platforms, with over 1,300 reviews. PRIORITY MATRIX IMAGE PCPC Magazine has ranked the iPad version of Priority Matrix among its 100 Best iPad Apps in 2011, 2012, and 2013. Various templates are available for different thought processes.Īcross the various platforms, Priority Matrix has over 90,000 paid customers, and has been ranked among the 10 highest downloaded productivity apps in the Apple App Store. Template system- New projects can be created from sample templates, to avoid repetitive data input.For further customization, every task has icons that can be selected to represent a specific task. Color and label customization- Each quadrant's background can be changed to any color in the RGB spectrum.Project summary emails and reporting- Emails can be created out of entire projects, for quick reporting and sending a summary of projects.Progress and date tracking- Dates and deadlines can be made for each task, providing notifications and allowing users to track their progress over time.Cloud-based synchronization across platforms- Despite running on several different platforms, Priority Matrix is able to sync project and task data over the cloud, with data being stored on Priority Matrix's servers.pmatrix, for transferring a workspace quickly. Project import/export- Entire projects can be exported into the program's native file format. Task drag and drop- Tasks and projects are capable of being dragged from one location to another, allowing users to change a task's priority level without having to create a new item altogether.In Priority Matrix, the four quadrants' default labels are: Critical and Immediate, Critical but not Immediate, Not Critical but Immediate, and Uncategorized. The quadrants organize tasks based on importance and urgency. Quadrants-based task prioritization- The 2x2 time management matrix, based on the Eisenhower Method of time management, is the general framework on which Priority Matrix is run.
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